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academic procedures

I. Academic Calendar Schedule

Alashbal Primary International School – Ain Khalid Campus operates under the trimestral system. Its academic calendar consists of three trimesters. The schedule this school year is as follows:

TERM	TRIMESTER ACADEMIC CALENDAR SCHEDULE
1	September 1, 2024 – December 17, 2024
2	January 5, 2025 – April 5, 2025
3	April 6, 2025 – June 26, 2025

Please check the approved school calendar for the Schedule of Examinations and school breaks.

Official School Timings:

Primary School (Ain Khalid) :
07:00 AM – 01:30 PM Sunday to Thursday

II. Attendance and Tardiness

Teachers and parents must work together to develop traits such as punctuality and regular attendance which are important for the educational growth of children.

1. Regular attendance during classes is required. Absences for non–medical or non–emergency reasons are discouraged. If a student is absent from school, a medical certificate or excuse letter must be submitted upon his/her return.
2. Students who will go on vacation outside Qatar must obtain and submit a leave form to the administrative office stating the duration and itinerary of the vacation.
3. All students who have incurred absences are held responsible for all works missed during the period of absence.
4. A student is tardy when he or she is not in school by 7:15 AM. For purposes of attendance records, three unexcused tardiness are counted as one unexcused day of absence.

III. Grading System

The grading system below will be used for all subjects (Literacy, Numeracy, Social Studies, Science, Qatar History, PE and Arts, Arabic, Islamic Studies / Ethics).

Term Test	30%
Unit Test	25%
Mid-Term Test/Participation	20%
Seatwork / Project/Recitation	10%
Behaviour	5%
Attendance	5%
Homework	5%
TOTAL	100%

Ceiling Grade

The highest possible grade a student will get every term is : Term 1 – B* | Term 2 - A | Term 3 – A*

2. Homework

To encourage family bonding on weekends, students will not be given homework on Thursdays, except materials to be brought to school.

3. Unit Tests

Tests will be given at the end of each unit. A maximum of three unit tests will be given per term.

4. Failing Grades

Students who receive failing trimestral marks shall be given FAILURE NOTICES through email or Class Dojo.

IV. Report Card

The report card is the official report of the school to the parents regarding their child’s performance. A copy of the report card will be given during the Parent-Teacher Conference at the end of each term. The final report card can be downloaded from the Ministry of Education’s system after the school has uploaded it.

The school considers it the responsibility of all parents to check the performance of their children in academics as well as in disciplinary matters. The school also advises all parents to seek clarification and advice from the school if their children’s performance proves unsatisfactory to them.

A formal parent- teacher conference is held at the end of the term. The school considers this important for the parents to attend to keep abreast of their child’s efforts or problems.

V. Academic Enrichment

If a student fails to meet the school’s academic requirements, the school offers tutorial lessons to help the student overcome academic deficiencies.
Individual tutoring is a special academic service offered by the school to help students with academic deficiencies. This program is designed to address the needs of the parents seeking assistance for their children. However, tutoring is not a guarantee for attaining a passing mark but an aid to students in their studies. It is granted upon the recommendation of the subject teachers who see the need for certain students to go into the tutoring program and upon request of parents who cannot provide academic assistance to their children.

Parents should fill out a form available in the office. Tutorial fee must be paid in advance.
The school will assign the tutor. Subject teachers are not allowed to tutor students in the grade level/s they are teaching. Parents are not given the option to choose their preferred tutor. Priority will be given to academically challenged students.
Tutorial starts at 2:00 p.m. to 3:00 p.m.

If a child needs extra support from a teacher towards academic performance, the parent has to register in the school.

Note: Admission for the next school year will be determined by the child’s academic progress.

VI. Extra-curricular Activities

The school offers extra-curricular activities after class from 2:00 to 3:00 PM. Additional fees will be collected. Students may choose from the following extra-curricular activities:

Music

Guitar, Piano, Drums, Violin and other Instruments

Art & Craft

Painting, Drawing, Art & Craft, Coloring

Sports

Basketball, Football, Volleyball, Badminton

VII. School Fees

Parents are reminded that their enrolment agreement obliges them to make prompt payment of all financial obligations, and their thorough cooperation will be most appreciated.

The last day of payment for each Term is as follows:

Term 1 – On or before August 31
Term 2 – On or before December 15
Term 3 – On or before March 15

Report Cards and other school records will be withheld until all financial obligations (including school bus and tutorial) for the term have been paid.

VIII. Request for Documents

Official school documents like invoice or certification must be requested from the Office. The School Registrar will release the documents after two working days.

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